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Job Details

Administrative Assistant (Fundraising/Marketing)

Job ID: 16,569

Date Posted:
Jan 31, 2019
Job Title:
Administrative Assistant (Fundraising/Marketing)
Job Category:
Administration, Business & Finance
South Simcoe/York Region

Job Description:

This position is full-time, 35 hours per week, Monday to Friday, from 8:30 am to 4:30 pm.  Base office: Aurora, ON. Reporting to the Director of Development, Marketing & Communications, you will provide administrative support in the following areas:

Fund Development

  • Process donation thank you letters and reports; and manage donor, contact and referral database
  • Provide support for fund development initiatives such as direct mail campaign, special events (some after hours and weekend work may be required)
  • Manage day to day inquiries and daily administration duties

Marketing and Communications

  • Coordinate events, both internal and external and assist with gathering of marketing/presentation materials for staff attending events/presentations. Take photos as required
  • Prepare information packages, etc., as required
  • Assist with design/production of marketing materials
  • Liaise with designers, printers, ad reps, and promo item suppliers regarding drafts, price quotes and ordering.
  • Maintain and update contact lists, databases and e-distribution lists.
  • Distribute marketing materials and maintain distribution records.
  • Assist with ensuring branding and messaging consistency throughout the organization.
  • Assist with website updates
  • Maintain CHATS’ social media presence (Facebook-Instagram-Twitter-LinkedIn)




  • Training in office administration, combined with 3 years’ experience in supporting Fund Development and Marketing and Communications environments.
  • Excellent computer skills with proficiency in MS Office, fundraising database (Raiser’s Edge), Illustrator and Photoshop.
  • Experience in events coordination.
  • Strong organizational skills, multi-tasking capabilities, attention to detail and ability to meet deadlines.
  • Excellent oral and written communication and interpersonal skills
  • Demonstrated initiative, professionalism and problem-solving capabilities
  • Ability to take direction and work independently
  • A valid Ontario driver’s license and access to a reliable vehicle are required for this position.
  • You must be flexible in working after office hours &/or week-ends, to accommodate special events

How To Apply:

To view original job posting and apply, please click here.


Advertised Until:

Feb 28, 2019


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