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Job Details

Administrative Assistant

Job ID: 16,455

Date Posted:
Jan 4, 2019
Job Title:
Administrative Assistant
$45,920 - $55,680
Job Category:
Administration, Business & Finance
Toronto, ON

Job Description:

Reference Number: 17-970-04-062
Job Category: Entry Level
Who Can Apply: Canadian Citizens
Status: Indeterminate (permanent)
Language Requirement: English Essential

The incumbent of the position has the following responsibilities:

  • Compile and maintain reference material and/or systems/logs on a variety of projects/subjects by reviewing and synthesizing the information/data that would facilitate the preparation of reports.
  • Plan and organize the administrative work of the section by maintaining, controlling, and logging of incoming and outgoing correspondence.
  • Conduct research on various subjects by analyzing the information from different sources and by providing summaries, advice and recommendations resulting from analysis.
  • Prioritize projects/activities of the section/unit by setting a diary date and assigning work further to discussions with management.
  • Recommend improvements to the administrative practices/procedures/directives.
  • Organize appointments and meetings according to priorities by arranging/scheduling the meeting, making travel arrangements and/or gathering appropriate documentation.


Canadian Security Intelligence Service


Necessary Education (One of the following):

  • Undergraduate degree and one (1) year of experience
  • College diploma and three (3) years of experience
  • High school diploma and ten (10) years of experience
  • Note: Any higher level of education could be recognized as experience. The educational program must be from an accredited learning institution recognized in Canada.

Experience in providing administrative support such as:

  • Plan and organize the administrative work by maintaining, controlling and logging of incoming and outgoing correspondence.
  • Organize and maintain a tracking system for diary dates.
  • Organize appointments and meetings according to priorities by arranging and scheduling meetings; making travel arrangements and/or gather appropriate documentation.

Candidates must also possess:

  • One (1) year of experience in dealing with managers and employees at all levels.
  • Two (2) years of experience in providing client services.


  • Communication
  • Organizational skills
  • Multitasking
  • Reliability
  • Rigour
  • Teamwork

Security Requirements
Candidates must be eligible to receive an Enhanced Top Secret security clearance. The process involves a security interview, a polygraph, and a background investigation that includes credit and financial verifications. The use of illegal drugs is a criminal offense. Drug use is an important factor considered in your reliability and suitability assessment during the selection process. Therefore it is important not to use any illegal drugs from the time you submit your application.

How To Apply:

Apply Online At: https://www.canada.ca/en/security-intelligence-service/corporate/csis-jobs/available-jobs/administrative-assistant.html

Important Disclaimer
Applicants must clearly demonstrate in their application how they meet each Education and Experience criteria. Failure to do so will result in the applicant being screened out of the career opportunity. CSIS is a separate employer and is not subject to the Public Service Employment Act (PSEA). CSIS has its own classification, compensation system, and a different staffing regime. As such, we use a different staffing process and terminology. CSIS is committed to Employment Equity and encourages the equitable participation of all Canadians. If you need any special accommodation in relation to a disability, please tell us at the beginning of the selection process. This information will be kept confidential. The personal information provided in your application is protected under the Privacy Act and will be held in Personal Information Bank SIS/P-PU-025.


Advertised Until:

Feb 13, 2019


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